Accounting Clerk

This role coordinates accounting functions such as accounts payable, accounts receivable, month end close, reconciliations, and support of the business office functions. The Accounting Coordinator provides segregation of duties within the Business Office.

1. Processes invoices for payment. Audits check requests and purchase orders for completeness and makes corrections as necessary.

2. Coordinates accounts payable check runs upon approval. Files appropriate documentation and maintains accounts payable files.

3. Works with vendors and staff to resolve invoice discrepancies. Reviews vendor statements for past due invoices and works with vendors to keep accounts current.

4. Maintains W-9 information for all vendors and prepares 1099 annual forms for IRS.

5. Maintains responsive and cooperative relationships with vendors, constituents, and employees regarding accounts payable/accounts receivable and other matters.

6. Maintains and follows Business Office policies and procedures.

7. Processes returned checks and drafts in the accounting system.

8. Receives grants and income and prepares the deposit and cash report.

9. Reconciles the daily cash deposit to the accounting system.

10. Processes office petty cash and replenishes account as needed.

11. Assists with month end and year end closings.

12. Assists with annual external Audit.

13. Completes monthly Balance Sheet reconciliations.

14. Inputs annual budget into accounting system.

15. Performs other duties as assigned.

1. Bachelor’s degree in accounting or related field preferred or associate’s degree in accounting or related field plus at least one year of accounting experience (or equivalent).

2. Knowledge of general ledger and accounting functions.

3. Knowledge of and expertise with computerized accounting and sound working knowledge of spreadsheets and word processing.

4. Excellent problem-solving skills.

5. Must be highly organized and have the ability to work with confidential matters.

WORKING CONDITIONS:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment.
• The employee must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
• The noise level in the work environment is usually moderate.

• Medical and Dental Insurance Plans
• YMCA Retirement Benefits
• Life Insurance Policy, Long-Term Disability, and additional coverage options 
• Free Household Membership
• Program discounts
• Paid Sick Time

OUR CULTURE:   
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.